ARC is glad to be a resource for students and faculty who need having tests proctored for ARC-affiliated students. ARC provides in-person proctoring (remote proctoring will be considered on a case-by-case basis) for ARC-affiliated students only. If there are special or extenuating circumstances, please email giacomc1@tcnj.edu. ARC proctors will provide accommodations in accordance with the student’s accommodation memo and will exercise due diligence to ensure academic integrity.
ARC Exam Booking Expectations and Procedures
Booking the Exam:
Students must book their exam at least 5 business days (168 hours, no weekends) in advance.
For example, if your exam is scheduled for Friday, September 20th at 9:00am, and you try to book on Friday, September 13th at 9:00am, your exam request will not go through. You must book your exam by 8:59am on Friday, September 13th, prior to the 168 hour window, in order for your request to go through and open booking slots to show as available. We encourage you to book at least 6 business days in advance so you are guaranteed a testing room slot.
Additionally, students MUST have submitted a semester request for their course in order to be able to book an exam with ARC.
Exceptions to 5 business day in advance booking:
- Disability related absence
- If a student misses a scheduled exam in ARC due to disability reasons, the student must work with their faculty to determine a new date and time and ARC will try to accommodate that day/time as much as possible with less than 5 business day notice (168 hours, no weekends)
- Illness related absence
- If a student misses a scheduled exam in ARC due to illness, the student must work with their faculty to determine a new date and time and ARC will try to accommodate that day/time as much as possible with less than 5 business day notice (168 hours, no weekends)
- Last minute exam announcements
- If a professor announces an exam after the 5 business day deadline has passed, the student must reach out to arc@tcnj.edu to see if there is an available slot. This is not guaranteed and does not apply if this is a student error. If an exam is moved and a student already has an appointment slot, the student must inform arc@tcnj.edu and ARC will update the exam date if space permits.
We do not proctor make-up exams. For example, if a student had originally scheduled to take their exam with their professor and missed that exam, for whatever reason, the student must reschedule with their professor.
Technical difficulties
- If a student experiences technical difficulties when attempting to book their exam in ARC, they must reach out to arc@tcnj.edu at least 5 business days (168 hours) in advance of the scheduled exam.
During the exam:
- Have your student ID ready to present upon arrival
- Remove smartwatches and headphones and leave any belongings not permitted for the exam with the proctor
- While testing, if you have any questions or concerns about your exam, please inform the proctor.
- Exams must be completed within the designated time frame. Proctors will strictly enforce the end time regardless of when the exam begins. If a proctor addresses a student for non-compliance, they will first issue a verbal warning. A second instance will result in a report being filed with Student Conduct for Failure to Comply.
How to Schedule Proctoring
- Students: Students are now required to request the testing room themselves. In order for students with approved testing accommodations to take quizzes, exams, or final exams at the Accessibility Resource Center, they must seek professor approval first. After receiving verbal approval from their professor, students are responsible for submitting test requests prior to the sign-up deadline (a week prior to the exam).To do so, follow the step by step instructions in the ARC Exam Booking Student Guide.
- Students MUST notify ARC of a proctoring request at least five business days in advance of the proctoring date. Students, please remember this when notifying your professor you would like to take an exam with ARC.
- Faculty: Utilize the Accommodate portal to upload exam information. Instructions for how to do so can be found here: Faculty Accommodate User Guide
- If your Course is not in Accommodate, please contact ARC immediately and we will work with IT to fix it.
- ARC will send a confirmation to students and faculty ahead of the proctoring date.
Proctoring Considerations
- Students are reminded to have their IDs ready to show when they appear for proctoring, to remove their smartwatches and headphones, and to leave any belongings with the proctor that are not needed for the exam.
- Proctoring may be held in other locations when capacity is reached in the ARC Suite.
- If the student has not appeared for their exam within 15 minutes of the start time, the proctoring will be canceled and the professor will be notified. Rescheduling is a possibility, but limitations will apply.
- Because of limited resources, we cannot proctor exams that are untimed or have “unlimited time.”
- We want the students for whom we proctor exams to have the best possible chance to demonstrate mastery of the subject. Therefore, we cannot act as readers for a test in a foreign language, where our lack of fluency could be detrimental to a student’s academic performance. Similarly, we cannot describe images, diagrams, charts or graphs for students, as our interpretations could adversely influence the student’s answers. Instructors, if you have a question about how to structure a test with these elements for a student with a disability, we would be happy to discuss it with you in advance of the test.
- Due to the high demand for proctoring exams for legitimate disability-related reasons, we cannot provide proctoring for exams rescheduled to facilitate travel, vacations, social events, etc.